To-do list cover 19-3 (2)

5 BEST

To-Do List Tools 2025

Choose the Right To-Do List Tool with Our Expert Insights

Last Updated: February 2025

ADVERTISER DISCLOSURE
Best value
1
monday.com

monday.com

Highly customizable work operating system.
Prioritize tasks by drag-and-drop.
Streamline repetitive tasks automatically.
Visual dashboard overviews of project progress.
Most user-friendly software.
9.8
EXCELLENT
Free version available

G2 Logo ★★★★★   monday.com Voted #1 Most Loved by customers on G2

2
ClickUp Logo

ClickUp

Detailed checklists for granular task tracking.
Recurring schedules and timely reminders.
Color-coded statuses, and custom fields.
Quick task creation through email & voice commands.
Mobile-friendly interface.
9.1
great
3
Miro logo

Miro

Interactive Whiteboards for visual task planning.
Infinite Canvas: Unlimited space for organizing tasks.
Pre-built Templates for quick task setup.
Teamwork in sync on a shared canvas.
8.6
very good
4
teamwork

Teamwork

Built-in Time Tracking.
Integrated team chat.
Comprehensive project dashboard.
Direct Client Collaboration.
8.2
good
5
any.do Logo-Transparent

Any.do

Seamless synchronization across devices.
Personalized daily task planner.
Add tasks using voice commands.
Set reminders based on location.
7.7
good

Criteria for Evaluation

To help you navigate the vast array of to-do list apps options and identify the best fit for your business, we’ve developed a comprehensive set of criteria to evaluate each tool. These criteria focus on the key factors that contribute to the effectiveness and user satisfaction of to-do list tools:

  • User-Friendliness: A great app should be easy to use and navigate, turning task management into a breeze.
  • Integration Capabilities: The ability to integrate with other apps and platforms enhances efficiency and workflow.
  • Feature-Rich: From simple checklists to reminders and task prioritization, the more versatile the features, the better.
  • Adaptability: Whether you’re managing personal tasks or team projects, the app should adapt to your needs.
  • Reliable Support: Quick and helpful customer support is essential for resolving any issues.
  • Customization: Flexibility in customizing the app to suit your personal or team’s style is a valuable asset.
  • Data Security: Keeping your information safe and private is a top priority.
  • Value for Money: An app that offers a balance of features and affordability gets a thumbs-up.
  • Analytical Insights: Features that help you track and improve your productivity can be game changers.
  • Mobile Accessibility: Being able to manage your tasks on the go is a necessity in today’s fast-paced world.

Equipped with these criteria, let’s explore our curated list of to-do list tools, each selected to enhance your task management capabilities and boost your productivity.

Review for each software

More details

1

monday.com

Best Value
monday.com to-do list
  • Work OS: Adaptable for various project management styles.
  • Time Tracking: Enhanced productivity and billing management.
  • Automation: Increases efficiency by automating routine tasks.

Top Benefits and Features:

monday.com is ideal for teams seeking a customizable and comprehensive project management tool. Its time tracking and automation features significantly enhance productivity and efficiency. The visual dashboards offer insightful project overviews, facilitating better decision-making. With its vast integration capabilities, monday.com can seamlessly blend into an existing suite of tools, making it a versatile choice for many organizations.

Why Choose monday.com:

monday.com is perfect for teams needing a highly adaptable and feature-rich project management tool. Its customizability allows it to cater to a wide range of project types and sizes, making it suitable for both small businesses and large enterprises. The platform’s focus on automation and integration makes it a powerful tool for improving workflow efficiency.

Positive
  • Highly Customizable: Adapts to various project needs and styles.
  • Comprehensive Feature Set: Offers a wide range of project management tools.
  • Strong Integration Capabilities: Works seamlessly with many third-party tools.
Negatives
  • Learning Curve: May require time to fully understand and utilize all features.
  • Pricing: Can be expensive, particularly for small teams or startups.
  • Overwhelming for Simple Projects: Features may be excessive for very basic needs.
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monday.com Logo  monday.com | Start your 14-Day Trial Today


2

ClickUp

Best for Efficient Task Organization
  • Custom View Options: Personalize task views such as lists, boards, or calendars.
  • Task Dependencies: Set dependencies to organize workflows and ensure task order.
  • Collaboration Features: Assign comments to team members & tag them for specific task input.

Top Benefits and Features:

ClickUp’s custom task views allow users to tailor their workspace to fit their needs, whether through lists, boards, or calendars, ensuring clear task oversight. Recurring tasks streamline workflow management, minimizing manual workload for repetitive activities. Additionally, Subtasks and checklists enable granular task breakdowns, promoting efficiency and accountability within teams.

Why Choose ClickUp:

ClickUp is perfect for teams and individuals seeking an intuitive, adaptable to-do list app that scales with their needs. Whether you’re managing personal tasks, small team assignments, or complex workflows, ClickUp’s customizable views, task dependencies, and mobile-friendly access make it ideal for boosting productivity and staying organized. 

Positive
  • Customizable task views
  • Intuitive prioritization tools
  • Real-time collaboration features
  • Mobile-friendly
Negatives
  • Learning curve for advanced features
  • Time-intensive customization
  • Occasional lags in large projects
  • Mobile app limitations
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ClickUp Logo ClickUp | Get Started with Unlimited Members


3

Miro

Best for brainstorming
Miro Kanban
  • Interactive Whiteboards: Enhance task visualization.
  • Infinite Canvas: Space for limitless task organization.
  • Real-Time Collaboration: Work together with your team live.

Top Benefits and Features:

Miro is an ideal choice for teams that thrive on visual collaboration and creativity in their to-do list management. Its interactive whiteboards and infinite canvas encourage a high level of engagement and flexibility in task organization. The availability of pre-built templates speeds up the task setup process, making it user-friendly. Miro’s strength in real-time collaboration makes it a powerful tool for teams working remotely, ensuring everyone is on the same page.

Why Choose Miro:

Opt for Miro if your team values visual collaboration and flexible, creative approaches to task management. It’s particularly suitable for brainstorming sessions, project planning, and remote team collaboration, providing an interactive and dynamic platform for managing tasks.

Positive
  • Visual collaboration tool
  • Infinite brainstorming space
  • Ready-made agile templates
  • Supports many integrations
Negatives
  • Can be overwhelming visually
  • High demand on bandwidth
  • Limited offline functionality
  • Premium pricing for full features
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miro Logo Miro | Signup for Free


4

Teamwork

Ideal for workload management
any.do web
  • Time Tracking: Integrated time management for billing and productivity.
  • Task Boards: Intuitive Kanban-style task management.
  • Workload Management: Balance team capacity effectively.

Top Benefits and Features:

Teamwork is known for its versatile task boards that offer a visual approach to task management using Kanban boards. Milestones help teams track significant stages of their projects. Its integrated time tracking tool is essential for managing work hours and project billing. The platform provides a variety of project templates, making it quick and easy to set up new projects. Additionally, Workload Management ensures that team members are not overburdened, promoting a balanced approach to task distribution.

Why Choose Teamwork:

Teamwork is ideal for teams needing a feature-rich but user-friendly task management tool. It is especially suitable for medium to large-sized teams requiring detailed project planning, time tracking, and resource management capabilities.

Positive
  • Comprehensive Task Management
  • User-Friendly Interface
  • Effective Resource Management
Negatives
  • Steeper Learning Curve
  • Limited Customization
  • Integration Complexity
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teamwork Logo  | Start your 30-Day Free Trial


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