5 Best

Shared Calendars Apps for Teams in 2025

Plan smarter, sync schedules, and streamline teamwork with the top calendar tools this year.

Last Updated: September 2025

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Best value

1

ClickUp

Plan, view, and manage tasks on a shared calendar.
Connects seamlessly with over 1,000 apps
Automate repetitive scheduling
Create and connect documents within tasks
Keep timelines clear and organized

9.8

Outstanding

Free version available

Visit Clickup

2

Miro

Map out timelines, calendars, and sprints visually
Robust real-time collaborative capabilities.
Use or customize pre-built shared calendar layouts
Organize plans quickly with color-coded notes

9.2

great

Visit miro

3

Reclaim.ai

Auto-schedule tasks and routines with AI
Protect focus time on your shared calendar
Sync work and personal calendars seamlessly
Adjusts schedules dynamically based on priorities

9.0

Great

Visit Reclaim.ai

4

monday.com

Visualize tasks, deadlines, and team schedules in real time
Schedule tasks with workload and deadline tracking
Automatically sync items to Google or Outlook calendars
Share team calendars across departments for full visibility
Collaborate directly within calendar items

8.7

Very Good

Visit monday

5

Taskade

Turn task lists into shared calendar timelines
Collaborate in real time with live editing
Switch between calendar, list, and board views
TraUse AI to auto-generate task calendars and workflowsck billable hours directly from calendar items

8.4

good

Visit Taskade

Criteria for Evaluation

To determine the top shared calendar software, we evaluated key criteria that ensure teams can schedule, collaborate, and manage work efficiently:

• Ease of Use: An intuitive, easy-to-navigate interface is essential. We prioritize tools that make scheduling, updating events, and managing shared availability seamless for individuals and teams alike.
• Collaboration Features: The best shared calendars support real-time collaboration, allowing team members to coordinate meetings, share updates, and adjust plans without confusion or delays.
• Calendar Flexibility: We favor platforms that offer multiple views, like daily, weekly, monthly, and timeline/Gantt, along with support for recurring events, color coding, and custom labels to improve clarity and planning.
• Integration Capability: A great shared calendar should sync effortlessly with tools your team already uses, such as Google Calendar, Outlook, Slack, Zoom, Asana, and project management platforms.
• Task & Project Management Support: Tools that go beyond simple event scheduling—offering built-in task tracking, workload management, or links to broader project planning features—stand out as more valuable.
• Automation & Smart Scheduling: We give preference to software that automates scheduling tasks, sends reminders, and adjusts plans dynamically to save time and reduce manual effort.
• Security: Data security is a priority, especially for organizations handling sensitive project information. We favor tools that meet industry standards in data protection.
• Mobile Accessibility: In today’s hybrid and remote work environments, mobile compatibility is crucial. The best tools ensure full calendar access and updates on the go.
• Customization Options: Every team is different. Tools that allow you to tailor views, permissions, calendar sharing rules, and workflows give you more control and adaptability.
• Affordability: We look for tools that offer real value, robust features at a fair price point, with free plans or trials available to help teams get started.

With these criteria in mind, we’ve selected the best shared calendar software to help you improve team coordination, manage deadlines, and optimize your time, all in one place.

1

ClickUp

Best value

Top Benefits and Features:

ClickUp is ideal for teams that need more than just a basic shared calendar. It combines calendar views with robust project tracking, offering detailed control over how work is scheduled, assigned, and updated. Perfect for agile teams, remote teams, and anyone who values flexibility in task and time planning.

Why Choose ClickUp:

ClickUp is the right choice if you want a shared calendar that’s deeply integrated with project management. You can plan sprints, track deadlines, and collaborate in one place—with total control over how your calendar works. It’s especially powerful for teams managing high volumes of tasks with dynamic timelines.

Pros and Cons

2

Miro

Excellent for visual planning

Top Benefits and Features:

Miro is perfect for creative teams who plan visually. Whether you’re running agile sprints, managing content calendars, or syncing product launches, Miro helps you build a shared visual schedule that evolves with your workflow. The collaborative canvas makes brainstorming and scheduling feel seamless.

Why Choose Miro:

If your team needs flexible visual calendars, not rigid tables, Miro is a top pick. It’s ideal for brainstorming, high-level scheduling, and cross-functional planning sessions where seeing the big picture matters more than date-by-date management.

Pros and Cons

3

Reclaim.ai

Best for automatically optimizing your schedule

Top Benefits and Features:

Reclaim.ai helps busy professionals and teams take back control of their calendars. By automating scheduling and prioritization, it ensures focus time isn’t lost to random meetings. It’s ideal for remote teams and individuals who juggle multiple calendars and tools but want clarity and balance.

Why Choose Reclaim.ai:

If your team is drowning in meetings and context switching, Reclaim.ai offers a smarter way to manage your shared calendar. It reduces scheduling friction, protects focus time, and automates planning based on real workload—perfect for high-efficiency teams.

Pros and Cons

4

monday.com

Best for comprehensive project oversight

Top Benefits and Features:

monday.com gives teams a centralized space to manage calendars, timelines, and workload all in one place. Its shared calendar isn’t a side feature—it’s a core part of how teams plan and execute work. Whether you’re managing content schedules, product launches, or client projects, monday.com offers clarity, flexibility, and collaboration in every calendar view.

Why Choose Monday.com:

If you’re looking for a calendar-centric work management platform, monday.com is your best pick. It’s especially powerful for cross-functional teams that need a shared source of truth for deadlines, ownership, and task progress. With native calendar sync, automations, and workload balance, it’s built to streamline how your team manages time.

Pros and Cons

5

Taskade

Best AI assistant

Top Benefits and Features:

Taskade shines when it comes to simplicity. Its shared calendar view is great for startups, small teams, and creatives who want real-time task coordination without over-complication. With built-in AI support, it also helps you build structured calendars faster.

Why Choose Taskade:

Taskade is perfect if you want a clean, fast shared calendar tool that blends task planning, notes, and collaboration. It’s best for small to mid-sized teams that prefer agility over heavy project management layers.

Pros and Cons